Subsidy for Strengthening Disaster Prevention Capabilities of Town Councils and Residents’ Associations on the 100th Anniversary of the Great Kanto Earthquake

On the 100th anniversary of the Great Kanto Earthquake, the Tokyo Metropolitan Government (TMG) is supporting efforts to improve local disaster preparedness by making residents aware of the role of community associations and neighborhood associations as the main body of mutual aid in community disaster prevention and by helping them to make up for shortfalls by re-examining their preparedness.
　We are pleased to announce that we are now accepting applications as follows.

　 The grant web application form can be accessed at

Grant web application form

About the Grant for Strengthening Disaster Preparedness of Community Associations and Neighborhood Associations in the 100th Anniversary of the Great Kanto Earthquake

1 Details of the subsidy

　The subsidy will cover the cost of purchasing disaster prevention equipment and materials and stockpiles that are in short supply in community associations.
　　(In cases where there is no stockpile, disaster prevention goods can be distributed to each household.)

　The subsidy will be provided for the cost of purchasing insufficient disaster prevention equipment and materials, disaster prevention stockpiles, etc. (Disaster prevention goods can be distributed to each household if there is no stockpile space, etc.).
　　The grant recipients are required to post a flyer on the bulletin board to promote disaster prevention measures and membership of the community association, including a message from the community association.
　　(A model of the flyer will be posted on the TMG’s website.)
　　　We also ask for your cooperation in circulating the flyer within the town council/neighborhood association as much as possible.

2 Eligible organizations

　　(1) A single town council/neighborhood association located in Tokyo

　　(2) A federation of town councils or neighborhood councils located in a certain area within a ward, city, town or village (district federation)
　　　(2) A federation of town councils or neighborhood councils (district federation) located in a certain area within a ward, city, town or village.
　　　 *Please be sure to check the “Notes on applying as a district federation” at the bottom of this page when applying as a district federation.

*Organizations that are registered and known as town councils/neighborhood associations in the ward/town/village in Tokyo, such as those that have submitted a notification to the ward/town/village and are registered in the registry as such.
Condominium management associations are not eligible.
Applicants must be town councils/neighborhood associations, and applications as a voluntary disaster prevention organization are not eligible.

3 Subsidy Limit

　(1) Single town council/neighborhood association: 300,000 yen (subsidy rate: 10/10)

　(2) District federation: 300,000 yen x number of single town councils applying collectively (subsidy rate: 10/10)

4 Number of applications

　Only one application can be submitted per organization.
　Only one application can be submitted per organization.

5 Application Schedule

First application period: July 11 (Tue.) to July 18 (Tue.), 2023
Original deadline: August 1 (Tue.), 2023
　　　　　Scheduled date of grant decision: Mid-August 2023
　　　　　Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

Second application period: July 19 (Wed.) to July 27 (Thu.), 2023 (
) Original deadline: August 10 (Thu.), 2023
　　　　　Scheduled grant decision: Late August 2023

　　　　 Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

Third application period: Friday, July 28 through Wednesday, August 9, 2023 (
) Original deadline: Wednesday, August 23, 2023 (Japan Standard Time)
　　　　　Grant decision: Mid-September 2023

　　　　 Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

Fourth application period: Thursday, August 10, 2011 to Monday, September 4, 2023 (
) Original deadline: Tuesday, September 19, 2023 (Japan Standard Time)
　　　　　Grant decision: Mid-October 2023

　　　　　Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

Fifth application period: From September 5 (Tuesday) to October 4 (Wednesday), 2023 (
) Original deadline: October 18 (Wednesday), 2023
　　　　　Grant decision: Mid-November 2023
　　　　　Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

The 6th application period: From October 5 (Thursday) to November 6 (Monday), 2023 (
) Original deadline: November 20 (Monday), 2023
　　　　　Grant decision: Mid-December, 2023
　　　　　Project implementation period: Wednesday, January 31, 2024 (from the grant decision date)

Please prepare and submit draft application documents during the application period.
Please refer to “About Application” for the submission method and address.

6 Project Outline

Project Overview Flyer PDF [1MB] (Japanese only)

7 Reference materials

Outline of the Grant for Strengthening Disaster Prevention Capabilities of Town Councils and Residents’ Associations in the 100th Anniversary of the Great Kanto Earthquake PDF [244KB] (Japanese only)

About Application

Please be sure to read the application guidelines before applying.

1 Application Guidelines

Application Guidelines PDF [1MB].

*Fuel (gasoline, kerosene, propane gas, gas cylinders, etc.) and the cost of seismic reinforcement of town halls are not covered by the subsidy, as we have received many questions about this.

2 Documents to be submitted

0 Single town council

1) Subsidy Application Form（Form 1-1)

Word version WORD [42KB] PDF version

PDF version PDF [344KB] Example

Example of Entry PDF [472KB] (Japanese only)

2) Income and Expenditure Budget (Form 2)

Excel version EXCEL [31KB] PDF version

PDF version PDF [319KB] Example

Example PDF [405KB] (3) Constitution of the organization

(iv) List of officers of the organization

0 District Federation

1) Grant Application Form（Form 1-2)

Word version WORD [87KB] PDF version

PDF version PDF [622KB] Example

Example of Entry PDF [509KB] (Japanese only)

2) Income and Expenditure Budget (Form No.2)

Excel version EXCEL [29KB] PDF version

PDF version PDF [320KB] Example

Example PDF [405KB] (3) Constitution of the organization

(4) List of officers of the organization

(5) Constitution of all single town councils to be compiled

(6) List of officers of all single town councils to be organized

(7) List of town councils and community associations that make up the district federation

(7) List of town councils and community associations that comprise the district federation [If you wish to receive estimated payments, also submit a through d].

a. Request for estimated payment (Form No. 5)

Word version WORD [42KB] PDF version

PDF version PDF [221KB] (PDF version)

Example of Entry PDF [106KB] (Japanese only)

b Request Form for Account Transfer of Payment (Form A)

Word version WORD [48KB] PDF version

PDF version PDF [259KB] (PDF version)

Example of entry PDF [151KB] c Copy of the facing page of the bankbook (where the branch name, account number, and account holder are written)

d. Power of Attorney (Form B) *Submit only if the account holder is other than the organization’s name and chairman.

Word version WORD [37KB] (Japanese only)

PDF version PDF [216KB].

Example of Entry PDF [119KB] (Japanese only)

3 About Estimated Payment

The approximate payment is a partial advance payment of up to 70% of the amount of the grant decision to the organization that wishes to receive the grant.
The advance payment will be transferred to the designated account approximately two months after the grant decision date.
In the event that the amount of the final grant amount is less than the amount of the estimated payment, the difference will be refunded to the applicant,
　If the amount of the final grant amount is less than the amount of the estimated payment, the difference will be refunded to the applicant.
If you wish to receive an estimated payment, please check the “Request for estimated payment” box on the application form,
　If you wish to receive an estimated payment, please check the “Request for estimated payment” box on the grant application form and submit the materials listed in a through d above.
Projects that will be completed within two months of the grant decision are not eligible for the estimated payment.

Projects that will be completed within two months of the grant decision are not eligible for the estimated payment.
1st call: Projects whose completion date is before October 20
2nd call: Projects with an end date on or before October 31
3rd call: Projects with an end date on or before November 15
4th call: Projects with an end date on or before December 15
Fifth call: Projects with an end date on or before January 15
6th call: Not eligible for estimated payment

4 Submission Method and Destination

　During the application period of each application round, please prepare draft application documents and submit them to the “Tokyo Metropolitan Government Office for Disaster Prevention Grants for Community Associations” via the web application form or by mail. After confirming the contents of the application, the secretariat will contact you.

＜Please submit the completed documents by mail.

　Tokyo Metropolitan Government, Office of Grants for Strengthening Disaster Preparedness of Town and Community Associations

(Private contractor: transcosmos inc.)
　Mail: Kawaguchi Post Office, 2-2-1 Honmachi, Kawaguchi-shi, Saitama 332-8799, Japan

Grant web application form

＜For inquiries, please contact

　Tokyo Metropolitan Government Office of Grants for Strengthening Disaster Prevention Capabilities of Town Councils and Residents’ Associations

　Phone: 048-227-9117 (weekdays from 9:00 to 18:00)

5 Awareness-raising flyers

　Please choose one of the three patterns, write the name of your community association or neighborhood association and your message, and post it.

Flyer 1 (PowerPoint) [1MB] (in Japanese only)

Flyer 1 (PDF) PDF [882KB] (Japanese only)

Flyer 2 (PowerPoint) [1MB] (in Japanese only)

Flyer 2 (PDF) PDF [1MB] (in Japanese only)

Flyer 3 (PowerPoint) [947KB].

Flyer 3 (PDF) PDF [569KB] (in Japanese only)

The use, posting, distribution, etc. of this flyer by anyone other than the town council/neighborhood association is strictly prohibited.

Reporting of Achievements

The performance report documents will be made public again.

Receipts to be submitted as performance report documents must meet the requirements. For details of the requirements, please refer to the notes below.

Please check] Notes on Receipt PDF [1MB].

Notes when applying as a district federation

The maximum amount of subsidy is 300,000 yen x the number of single town councils applying collectively. （The subsidy rate is 10/10.)

Each town council is responsible for preparing and posting the model flyer.

District Federation.JPG

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For inquiries regarding this page, please contact

Community Activity Support Section, Community Activity Promotion Division, Tokyo Metropolitan Government

Phone: 03-5388-3166